Food Vendor Information
What we're looking for:
Terrapin Hill is committed to sustainability and the idea that eating locally grown food is beneficial to consumers, small family farms, and communities. Preference will be given to those who purchase food from local farms or farmers markets and use compostable/biodegradable servingware. Vendors will also be chosen on their menu to ensure a diversity of healthy food options. Be sure to note on your application if you serve breakfast and vegetarian options and include the menu.
Provided by THF:
Water hook-up is available. Ice may be purchased at the General Store (discount is given to food vendors).
Electricity is limited to 110v outlets and 15amp breakers.
Note your electrical requirements on the application and whether or not you have a generator (quiet ones only). But consider whether you are really willing to run a generator 24 hours for 3-4 days.
Depending on the number of vendors we have, you will be allowed 10' - 20' for the front of your booth, with plenty of space behind the booth for trucks and trailers.
Most vending booth spots will be on grass, but the area in front of all booths is gravel. In especially wet weather, extra straw or gravel will be provided.
Regulations:
Vendors must be inspected by the Mercer County Health Dept and pay the permit fee ($50 for 3 days, $75 for 4 days) at the time of inspection. MCHD Guidelines
Vendors will be notified of the day/time MCHD inspection will take place; vendors must be set up and ready to serve food or already serving food when the inspectors arrive.
We are in a dry county. The sale of alcoholic beverages is illegal and absolutely not allowed.
Expectations:
• Vendors should plan to set up the day before the festival gates open for the public. If you want to arrive earlier you MUST contact Brenda in advance. You should be open and selling food on the first day of the festival. You may determine the hours you are open but keep in mind that music goes very late into the early morning hours - bring enough help to maximize the hours you are open while allowing workers to get sufficient rest.
• If accepted, you will be notified as to how many attendees are expected and how many food vendors have been invited.
Plan accordingly. Kroger and WalMart are in Harrodsburg, about 15 minutes from the festival grounds, if additional food needs to be purchased. Booths that shut down early before the festival ends will not be asked back again.
• Music played at your booth should be at a respectable volume and turned off when there is music on the stages.
• Vendors may stay one day after the festival is over to break down and clean up. Vendors are expected to LEAVE NO TRACE and completely clean up their vending area before leaving. Stays longer than one day must be approved in advance.
• Vendor participates in the event at his/her own risk. In case of inclement weather or other Acts of God, vendor agrees to accept full responsibility for profits or loss, any missing or stolen items, or damage to person or personal property. If damage to public property/venue is incurred by vendor or representative participating in the event, he/she will be held liable for the repair or replacement of the damaged property. This applies to, but is not limited to, such items and areas as exterior fencing structures, buildings, electrical equipment, trash cans, landscaping, tents and any other facilities or equipment.
• We have a regular coffee vendor so we ask that food vendors do not sell coffee during hours the general store or coffee vendor are open.
Vendor Fees:
Full menu food booth: Fee is $400 for each event. $200 must be paid in advance and the remainder can be settled during the festival weekend. Top of the Knob Productions offers food vouchers for artists and staff. The value of vouchers used at your booth may be deducted from the balance due. Up to five booth workers will be given wristbands; additional workers must purchase a weekend pass unless arrangements are made prior to the start of the festival.
Limited menu food booth (ex. ice cream only, coffee only): Fee is $200 (paid in advance) and two workers are allowed.
Camping is free and available behind or very close to your booth.
Please email brenda@terrapinhillfarm.com if you have questions.
Terrapin Hill is committed to sustainability and the idea that eating locally grown food is beneficial to consumers, small family farms, and communities. Preference will be given to those who purchase food from local farms or farmers markets and use compostable/biodegradable servingware. Vendors will also be chosen on their menu to ensure a diversity of healthy food options. Be sure to note on your application if you serve breakfast and vegetarian options and include the menu.
Provided by THF:
Water hook-up is available. Ice may be purchased at the General Store (discount is given to food vendors).
Electricity is limited to 110v outlets and 15amp breakers.
Note your electrical requirements on the application and whether or not you have a generator (quiet ones only). But consider whether you are really willing to run a generator 24 hours for 3-4 days.
Depending on the number of vendors we have, you will be allowed 10' - 20' for the front of your booth, with plenty of space behind the booth for trucks and trailers.
Most vending booth spots will be on grass, but the area in front of all booths is gravel. In especially wet weather, extra straw or gravel will be provided.
Regulations:
Vendors must be inspected by the Mercer County Health Dept and pay the permit fee ($50 for 3 days, $75 for 4 days) at the time of inspection. MCHD Guidelines
Vendors will be notified of the day/time MCHD inspection will take place; vendors must be set up and ready to serve food or already serving food when the inspectors arrive.
We are in a dry county. The sale of alcoholic beverages is illegal and absolutely not allowed.
Expectations:
• Vendors should plan to set up the day before the festival gates open for the public. If you want to arrive earlier you MUST contact Brenda in advance. You should be open and selling food on the first day of the festival. You may determine the hours you are open but keep in mind that music goes very late into the early morning hours - bring enough help to maximize the hours you are open while allowing workers to get sufficient rest.
• If accepted, you will be notified as to how many attendees are expected and how many food vendors have been invited.
Plan accordingly. Kroger and WalMart are in Harrodsburg, about 15 minutes from the festival grounds, if additional food needs to be purchased. Booths that shut down early before the festival ends will not be asked back again.
• Music played at your booth should be at a respectable volume and turned off when there is music on the stages.
• Vendors may stay one day after the festival is over to break down and clean up. Vendors are expected to LEAVE NO TRACE and completely clean up their vending area before leaving. Stays longer than one day must be approved in advance.
• Vendor participates in the event at his/her own risk. In case of inclement weather or other Acts of God, vendor agrees to accept full responsibility for profits or loss, any missing or stolen items, or damage to person or personal property. If damage to public property/venue is incurred by vendor or representative participating in the event, he/she will be held liable for the repair or replacement of the damaged property. This applies to, but is not limited to, such items and areas as exterior fencing structures, buildings, electrical equipment, trash cans, landscaping, tents and any other facilities or equipment.
• We have a regular coffee vendor so we ask that food vendors do not sell coffee during hours the general store or coffee vendor are open.
Vendor Fees:
Full menu food booth: Fee is $400 for each event. $200 must be paid in advance and the remainder can be settled during the festival weekend. Top of the Knob Productions offers food vouchers for artists and staff. The value of vouchers used at your booth may be deducted from the balance due. Up to five booth workers will be given wristbands; additional workers must purchase a weekend pass unless arrangements are made prior to the start of the festival.
Limited menu food booth (ex. ice cream only, coffee only): Fee is $200 (paid in advance) and two workers are allowed.
Camping is free and available behind or very close to your booth.
Please email brenda@terrapinhillfarm.com if you have questions.
**Spots for Cabin Fever Reliever 2020 have been filled but you may submit an application for future events.
We'd love to see what your booth looks like; please email photos to brenda@terrapinhillfarm.com.